When you do not work full-time the full contract year for your position (i.e., 174, 178, 202, 212 days, etc.), your fiscal salary will be prorated based on the number of contract days you will work.

The fiscal salary for classified full-time employees is calculated as follows:

• Hourly Rate of Pay x Daily Authorized Hours x Number of Contract Days = Fiscal Salary

  • For example: $16.75 x 6.5 Hours Per Day x 174 Contract Days = $18,944.25 Fiscal Salary

• Fiscal Salary / 12 Checks = Regular Monthly Salary

  • For example: $18,944.25 / 12 Checks = $1,578.69 Regular Monthly Salary (Aug 31st to Jul 31st)

When you are hired late in the school year, your monthly salary is substantially less than it would have been if you had been hired earlier in the year because you are only working about 1/3 of the school year.

When a classified employee is hired (or transfers from part-time to full-time) after the beginning of the contract year, their fiscal salary for the year is prorated based on the number of contract days they will work. Below are some questions these employees often have. Hopefully this will help you understand the process so there won’t be any surprises after you have accepted a position, or when you receive your first paycheck.

Full-time employees will automatically be placed on a 12-check pay schedule. Full-time classified employees on a traditional school schedule are typically paid from August 31st to July 31st each year.

• Will work 148 days of the 174-day contract

• 148 days x $16.75 per hour x 6.5 hours per day = $16,113.50 prorated fiscal salary

  • You will receive a small check in September, with the rest of the fiscal salary divided equally over the remaining checks (October 31st to July 31st):

    • You would be working approximately 25% of the month, so we would pay about 25% of the monthly salary (based on the prorated fiscal salary) on your September 30th check ($402.84).

    • $16,113.50 - $402.84 = $15,710.66 fiscal salary remaining

    • $15,710.66 / 10 checks remaining = $1,530.78 per month (Oct. 31st to Jul. 31st)

• Will work 84 days of the 174-day contract

• 84 days x $16.75 per hour x 6.5 hours per day = $9,145.50 prorated fiscal salary

  • You will receive a small check in January, with the rest of the fiscal salary divided equally over the remaining checks (February 28th to July 31st):

    • Since you would be working approximately 2/3 of the month, we would pay about 66% of the monthly salary (based on the prorated fiscal salary) on the January 31st check ($1,006.00).

    • $9,145.50 - $1,006.00 = $8,139.50 fiscal salary remaining

    • $8,139.50 / 6 checks remaining = $1,356.58 per month

• Will work 53 days

• 53 days x $16.75 per hour x 6.5 hours per day = $5,770.38 prorated fiscal salary

  • Since you would be working the full month in March, we would divide the fiscal salary equally over the remaining checks (March 31st to July 31st):

    • $5,770.38 / 5 checks remaining = $1,154.08 per month

  As you can see from Example 3, when you are hired late in the school year, the monthly amount you receive is substantially less than it would have been if you had been hired earlier in the school year. This is because you will only be working about 1/3 of the school year. If you remain in that same position the next school year your salary would increase to the full contract amount beginning with your first check of the new fiscal year (August 31st check).

As a part-time employee you are paid for the actual hours you work each pay period (the 16th to the 15th). The hours paid equals the number of hours you report each month on your timesheet.

As a full-time employee your monthly salary is not based on the days or hours you work in a pay period (the hours reported on your timesheet each month). Your timesheet shows that you worked (or used leave) to cover all contract hours you were required to work for that pay period. However, since you are being paid over the summer months when you are not working, some money is being “held back” each month to pay you in June, July, and August. Therefore, your monthly salary will never match the hours you report on your timesheet that month. The amount you receive each month will be based on the calculations as described in the examples above and will be the same month after month, including in the summer.

There is no longer an option for a 10 month pay schedule. All full-time employees are paid over 12 months.

Leave accrual for the first year will be prorated based on the number of months you will be working. For a full year you would have received 2 days of Personal Leave and 7 days of Sick Leave.

The following formula is used to prorate the leave accrual: Total Leave Days / Contract Months x Number of Months to Work (rounded to the nearest quarter hour)

Example 1: Sick Leave Accrual for 9 Month Contract 7 Sick Days / 9 Contract Months x 5 Months to Work = 3.89 (rounded to 4 days to be accrued)

Example 2: Sick Leave Accrual for 12 Month Contract 10 Sick Days / 12 Contract Months x 5 Month to Work = 4.17 (rounded to 4.25 days to be accrued)

Note: To receive credit for a “month worked” in the calculation you must be hired by the 14th of that month.

If you have any other questions about how your salary and/or leave accrual will be prorated for working a partial school year, please feel free to contact Payroll at 801-402-5282 or 801-402-5326.

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