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Truancy/Attendance

Chronic Absence is a combination of factors that include school, family, and community. Improving student attendance is essential for ensuring our students are on track to learn and succeed.

While addressing some attendance barriers, such a health, poor transportation, and unstable housing, can require long term strategies. Through positive messaging, everyone can make a difference by helping students and families understand that going to school every day and avoiding absences whenever possible is critical to realizing success in school and in life

Attendance Tools/Resources

In conjunction, with the Attendance Letter Tool in ENCORE, there is a Student Services Attendance Tools folder in Office 365/One Drive that provides numerous resources and strategies for both parents and schools that assist in addressing barriers to attendance. There are also educational materials, and power point presentations for use with faculty, parents, and the community on the importance of attendance, along with research briefs containing important information on best practice and data on attendance outcomes.

Student Services Attendance Tools Folder

For detailed instructions on how to access these tools please see the tutorial below:

Attendance Works resources – Kick off the new year with a focus on attendance!

There are countless resources and tools on the AW website. Here are some selected resource that your school teams may find particularly useful, for all grade levels (many in Spanish as well).

Reducing Chronic Absenteeism - Every Day Counts

Attendance Letters

Attendance Flow Chart

The reality is an absence is an absence, excused or not, and that child is not in that classroom benefiting from the instruction on that day. We have to work in our community, with our schools and our families to build a culture of attendance.
Ralph Smith, Executive Vice President, Annie E. Casey Foundation 

Elementary Attendance Flow Chart
ElementaryAttendanceFlowChart.pdf
Secondary Attendance Flow Chart
SecondaryAttendanceFlowChart.pdf

Truancy Referral Forms

Elementary Truancy Referral
ElementaryTruancyReferral.pdf
Secondary Truancy Referral
SecondaryTruancyReferral.pdf

Juvenile Court Truancy Mediation Request Form

*Before making a referral for truancy mediation please do a ccp with Brad Christensen  in Student and Family Resources.

How to make the request:
  • After contacting the parent(s) or guardian(s) to discuss the need for mediation and explore three available dates/ times for mediation.
  • The school will send a truancy mediation information sheet to parent(s) or guardian(s).
  • The school will then fill out a google referral form request form requesting mediation. The google form can be found here
     Juvenile court truancy Mediation Request Form 
    Or at this link
     https://docs.google.com/forms/d/e/1FAIpQLScrRLbzro7P7A5qD8X2TFp8bL2mFhn42UByF-wIASqYwiiyzQ/viewform
  • The google sheet will ask for the following information
    • School administrator or contact person with email address and phone number
    • The school and school district where the youth attends school and county of residence.
    • Name, date of birth, and grade level of student
    • Parent(s)/Guardian(s) name and home address
    • Three possible dates/times parent, student, and school administrator are available for mediation
  • The local mediation coordinator will arrange for mediator and notify the school of the mediator's name and phone number.
  • The school will confirm the time of the mediation with the parent(s) or guardian(s)

Truancy Mediation Forms