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Welcome to the Payroll Department

Main Line 801-402-5282  Fax 801-402-5197

payrolloffice@dsdmail.net

45 East State Street
Farmington, UT 84025

Please use the tabs below to access payroll information. If you have further questions, feel free to give us a call at 801-402-5282 or email payrolloffice@dsdmail.net . For specific questions please call the numbers listed below:

  • Verifications of Employment  402-5285
  • Retirement/401K 402-5176
  • Flex Spending 402-5232
  • Child Support 402-5348
  • Garnishments 402-5236  

Click here to access payroll management

 

Hello August

Important Dates in August:

  • August 31st Payday

Payroll

Secretary INformation

How do I get paid?

All employees of Davis School District are paid through Direct Deposit. Before your first pay day you will need to create a PAYROLL MANAGEMENT ACCOUNT.  You will need the following information to set up your account:

  • Employee ID # (This will come from Human Resources when you are hired)
  • Social Security Number
  • Bank Routing Number
  • Account Number (Checking or Savings)
  • W4 with holding status (Please contact irs.com or a Tax professional for questions)

Click here for enrollment instructions.

When do I get paid?

Pay periods are as follows:

Full Time Employees (30 hours or more a week):

  • Paid 1-30th of the month. Pay Day is the last day of the month.

Part Time Employees (Less then 30 hours per week):

  • Pay period goes from the 16th of the month to the 15th of the next month. Pay day is the last day of the month. (ie: March 16th - April 15th is paid on April 30th).

Substitute Employees

  • Pay period goes from the 16th of the month to the 15th of the next month. Pay day is the last day of the month. (ie: March 16th - April 15th is paid on April 30th).

 

Where do I view my paystub?

Pay stubs are available to view on your Payroll Management Account.

Forms

Direct Deposit Form (This can also be done online in your Payroll Management Account)

W4 Form (Use this form to withhold an additional amount for your taxes) All other W4 changes may be made online)

We provide the highest quality financial information and services in a timely, accurate, and friendly manner. We endorse sound financial stewardship of District resources to enhance educational excellence. 

Flex/HSA

Health Savings Account FAQ

What is an HSA?

A health savings account  (HSA) is a tax-exempt account to pay or reimburse medical expenses that you incur.

Can I Participate?

  • You must be eligible for insurance and be enrolled in a High Deductible Insurance Plan to participate. If you are not sure whether or not sure whether or not you are insurance eligible, please contact Denise Robins in the Insurance Department at 801-402-5139.
  • You cannot be covered under another Insurance Plan or enrolled in Medicare.
  • You cannot be claimed ad a dependent on someone else's tax return.
  • You cannot be enrolled or contributing to a Regular Flex Spending Account.
  • You can be enrolled and contributing to a Limited Flex Spending Account. The Limited Flex is only for vision and dental expenses.

What are the Benefits of an HSA?

  • Contributions to you HSA made by Davis School District are excluded from your gross income (pre-tax).
  • All Contributions remain in your account until you use them. You don't have to worry about losing any money!
  • Interest and other earnings on assets in the account are Tax Free.
  • Distributions may be tax free when used for qualified medical expenses. Click here to see a list of Qualified Medical Expenses.
  • If you leave the Davis School District your HSA will stay with you wherever you go.

What can I contribute?

The maximum that you can contribute in 2017 is $3,400.00 (Individual) or $6900.00 (2-party or Family).

This amount includes employer-paid and employee-paid contributions. In other words, you must reduce the maximum contribution amount by the total amount that the Davis School District is contributing on your behalf to calculate the maximum amount that you can contribute through payroll deduction.

  • If you are 55 years of age or older you can contribute an additional $1,000.00
  • If you become an eligible to participate on the first day of December, you can still contribute the entire maximum amount.
  • Beginning the first month that you are enrolled in Medicare, your contribution drops to zero.
  • Any contributions in excess of the maximum amount are not deductible are subject to tax.
There are no resources or collections to display

How do I Start/Change my Contributions?

You can start and/or change your HSA employee-paid contributions through the Payroll Management Systems.

  • Login to your Payroll Management
  • Click the "Update Payroll Info: Tab
  • Click the "Deductions" Tab
  • Click Start/Edit/Stop Button to start and/or change the amount that you are contributing

When will Contributions show in my Account?

Employer-paid contributions show in your account within the first 5 days of the month. (ie: January 1-5th).

Employee paid contributions will show in your account by the 15th of the month (ie: January 10th-15th).

If you and your Health Care Provider are working to set up a payment plan, it would be a good idea to make the payments due after the 15th. This will ensure that all contributions will be in your account before your payment is due.

How do I make payments from my HSA?

You can make direct payments to your Health Care Provider with the Health Equity HSA Debit Card or you can pay the expenses out-of-pocket and then reimburse yourself.

  • You can still receive tax-free distributions to pay or reimburse your expenses, even if you are no longer eligible to participate.
  • If you receive distributions for expenses that are not qualified, the amount that you withdraw will be subject to income tax and may be subject to an additional 20% tax.
  • You do not have to make distributions or get reimbursed each year.
  • You can make payment for qualified expenses for you, your spouse, and any dependents that you can claim on your tax return.
  • Click here to see a list of Qualified Medical Expenses through the Health Equity Website.
  • Insurance premiums are not considered qualified medical expenses.

Will my HSA show on my W2?

Both employer-paid and employee-paid contributions will be included in Box 12 on your W2. it will be coded with a "W" next to the amount that was contributed. Also in the Earnings and Benefit Summary in the bottom right-hand corner of the W2 will show the amount of the employer-paid contributions. This information will be important for when you have to file your taxes because it will help you fill out FORM 8889.

What is Form 8889?

When you file your taxes at the end of the year, you will need to file a Form 8889 with your 1040. You must file this form even if only Davis School District made contributions to your HSA. If you have an HSA as an employee and you are also a beneficiary on your spouse's HSA, you must file a separate form for each HSA.

 

Other Helpful Information

  • NO MONEY UP FRONT- Unlike a Flex Spending Account, there is no money up front. This may make it hard if you have a large expense at the beginning of the year.
  • Balance Rollover- If you still have a balance in your account at the end of the year,  it will rollover to the next year.
  • Most Doctors may be willing to discount the cost of procedures, if you are willing to pay for the procedure up front. Your Doctor may also be able to find lower cost substitutes that will work just as well. Check with your Doctor, it can't hurt!

Flex Spending FAQ

What is Flex Spending?

The Davis School District Payroll Department, along with National Benefits Service (NBS), provides all employees the opportunity to participate in the 125 Cafeteria Savings Plan (also known as a Flex Spending Account). A Flex Spending plan enables you to save money on group insurance, healthcare expenses, and dependent care expenses. Your contributions are deducted from your paycheck by your employer before taxes are withheld. These deductions lower your taxable income which will save you money on income taxes.

Can I participate?

All District Employees are eligible for a Flex Savings Account.

When can I sign-up?

You must enroll in Flex Spending during open enrollment in the District. This happens in November for the upcoming Calendar Year.

  • Flex is based on the tax year (January 1st to December 31st)
  • You must re-enroll every year during Open Enrollment to continue to participate.
  • Flex money does not roll over to the next year. If you don't use it, you will lose it.
  • There is a grace period that allows you to incur additional expenses until March 15th of the next year.
  • All funds need to be claimed by the last business day in March of the next tax year. 

What can I use it for?

How much can I contribute?

The maximum annual election amount for health care expenses is $2,600 and for dependent care is $5,000.

How do I make a change in status or check my balance?

NBS has created a new and improved participant log-in where you can view your account details. You can go to Employee Flex Log-In to see step-by-step instructions for your first time logging-in. In order to log-in to the new Portal you will need your SSN and your Employer ID #.  The Davis School District's Employer ID # is NBS746948.

For change of status information please contact Elizabeth Ward 801-402-5232 or email elward@dsdmail.net.

Staff

Payroll Technicians

Cindy Chambers

Cindy Chambers

  • Remote Pay
  • Worker's Comp
  • Military Leave
  • Retirement

801-402-5324

cychambers@dsdmail.net

Amy Dobson

Amy Dobson

  • Direct Deposit
  • Deductions
  • W4's
  • Verifications of employment

801-402-5285

adobson@dsdmail.net

Kathy Horne

Kathy Horne

  • Full Time PA's
  • Terminations
  • ROTC

801-402-5326

khorne@dsdmail.net

Laki Leota

Laki Leota

  • Garnishments
  • Tax Levies
  • Disability
  • Long Term Substitutes

801-402-5236

lleota@dsdmail.net

Leslie Rice

Leslie Rice

  • Retirement
  • 401K

801-402-5176

lerice@dsdmail.net

Tami Sorensen

Tami Sorensen

  • Part-Time PA's
  • Child Support

801-402-5348

tasorensen@dsdmail.net

Elizabeth Ward

Elizabeth Ward

  • Flex Spending
  • District Daycare
  • HSA Contributions

801-402-5232

elward@dsdmail.net

Secretary Information

Time Cards

Admin/Educator and Classified Employee timecards will no longer be available through the warehouse. You will need to order the cardstock or paper (whichever you prefer) to print off your own. The PDF is fillable so that you can enter your information before printing or print them blank. Special Education/Title 1 and Building Rental timecards will still be available through the warehouse and not online. Here are the SKU # for the paper needed:

Administrator/Educator (Click to Download)

  • Salmon Paper 01020500
  • Salmon Index 01032500

Classified Employee(Click to Download)

  • Canary Paper #01020700
  • Canary Index #01031800

SPED/Title 1 #01024151

Building Rental #01024154

 

 

 

 

August18.pdf

District Authorized Annuity Vendors

Jared Henderson 801-673-7271
Phillip Merrill 801-726-8023
Anthony Kovacs 801-673-0106
K. Clark Winegar 801-557-1431

 

GALIC logo

Brian Anderson 801-865-2250
Drew Hill 801-499-4523

 

Brett Armstrong 801-787-2312
Jeff Lund 801-721-0247
Tom Sorenson 801-458-6053
Chase Smith 801-787-2312

 

LeVar Thompson 801-544-9583
Richard Fullmer 801-725-1738

 

Brody M. Henderson 801-652-4861
Brent Hill 801-540-6959
Thomas Wilding 801-299-1600                  
Quinn Campbell 385-800-2414                    
David Burns 801-808-7229
Jared Davis 801-525-4585
Eric Knutsen 801-292-2061
John Redd 801-949-4960

 

Chris Guymon 801-451-7936
Nathan Cressall 801-782-7092
 

 

 

Shane Dimon 512-965-8122
James Hartman Andersen 435-275-5799
Brad Barclay 801-654-0486
Scott Hodson 801-391-8825 
Tyler Ferguson 801-913-7336
Blair Wilding 801-628-0387

 

Bryan Ball 801-814-7017
Steve Leo 801-792-7097
Elliott Lewis 801-721-0550
Kara Weston 801-521-9922                  

District Authorized Supplemental Insurance

Authorized Supplemental Health Insurance Companies

Lee Harmer 801-719-0084
Customer Service
801-942-0143
Levar Thompson
801-544-9583
Richard Fullmer
801-725-1738

1-800-819-6010

Authorized Home and Auto Insurance Companies

Tim Johnson
801-296-2000
Jodi Russell

 801-292-9888

Chris Guymon
801-451-7936
Nathan Cressell
801-782-7092
Brad Braner
801-825-7776 ext. 58174
Dave Johnson
801-825-7776 ext. 58179
Gregory Killilea
801-715-7105
Dave Lagucki
801-825-7776 ext. 58176 

Retirement

The Davis School District Payroll Department, along with Utah Retirement Systems (URS) is the place for all your retirement needs.

There are no resources or collections to display

If you are planning to retire sometime during this school year or next, please makes sure to read through the "Retirement Checklist". This essential document will inform you of everything that needs to be done before, during, and after your retirement from the Davis School District. 

Retirement

District Retirement Contacts

Leslie Rice

Leslie Rice

801-402-5176

lerice@dsdmail.net

Cindy Chambers

Cindy Chambers

801-402-5324

cychambers@dsdmail.net

Salary Tables

Scott Douglas

Scott Douglas

Payroll Director

sdouglas@dsdmail.net

801-402-5325

Holly Thurgood

Holly Thurgood

Payroll Supervisor

hthurgood@dsdmail.net

801-402-5327